Job Summary
AX Group is seeking a Contracts Administrator to join its AX Development team and support the effective management of contracts and commercial documentation across development projects.
In this role, you will be responsible for preparing, reviewing and finalising contracts, purchase orders and amendments, coordinating contract execution and document control, maintaining accurate contract registers, and tracking contractual obligations, milestones and performance. Working closely with internal teams, consultants and contractors, you will support compliance, risk management, reporting and data analysis to enable informed commercial decision‑making in a dynamic, fast‑paced environment.
Responsibilities
- Prepare, review, and finalise POs, contracts, amendments, and addenda, ensuring they reflect negotiated terms and procurement outcomes.
- Coordinate contract execution, distribution, and version management in collaboration with Document Control.
- Track contract milestones, deliverables, obligations, and monitor contractor performance and compliance.
- Maintain contract registers, renewal schedules, and audit‑ready contract files while ensuring adherence to legal, regulatory, and procurement requirements.
- Identify contractual risks, escalate issues, and support dispute resolution and claims management.
- Prepare contract performance reports and summaries to support oversight and decision‑making.
- Assist in compiling, reviewing, and managing contracting procedure, ensuring compliance with company policies and industry standards
- Preparing reports as necessary.
- Maintain accurate records and data analysis, to support commercial decision-making.
- Collaborate with various teams and stakeholders to support objectives and deliverables
Requirements
- Ability to ensuring that objectives are achieved collaboratively with other team members and units.
- Excellent written and verbal communication and interpersonal skills to interact professionally with internal teams, suppliers, contractors and other stakeholders.
- Managing relationships with multiple stakeholders including consultants, contractors and internal teams.
- Skill in maintaining organised records of contracts, and correspondence to ensure accessibility and compliance.
- Ability to collect, organise, and analyse data, and create basic reports using digital tools.
- High level of accuracy in data entry, documentation, and record-keeping.
- Ability to adapt to changing needs, prioritise tasks effectively in a dynamic environment and meet deadlines in a fast-paced environment.
- Ability to handle and deliver multiple responsibilities/tasks simultaneously, such as supporting contract administration, and communications.
- Excellent time and quality management.
- Strong organisational and analytical skills with an eye for detail.
- Willingness to learn, take on new tasks and seek solutions.
- Basic problem-solving skills, with the ability to identify potential issues and escalate them to senior team members.
- A collaborative mindset and ability to work effectively as part of a team, taking direction from senior managers and supporting team goals.
- Highly responsible, committed and appreciates the responsibilities which the job entails
- Ability to handle confidential information with integrity.
BENEFITS
Great benefits
rewarding great talent
Supporting mental wellbeing is part of how we care for our people. We believe a healthy workplace supports both mind and body. Through our partnerships with Paths and Crisis Resolution Malta, team members have access to confidential support from qualified professionals to discuss personal or emotional challenges.
This service is available free of charge and provides a safe, supportive space to seek guidance, with complete confidentiality and independence from the organisation, so you can focus on your wellbeing with confidence and peace of mind.
Being there when it matters most. Through AX Foundation, we support our people during challenging moments, offering assistance when extra help is needed. The Foundation also extends its support to wider community initiatives, reflecting our belief that caring for people goes beyond the workplace and into the communities we are proud to be part of.
All full‑time employees benefit from a basic health insurance plan covering a range of medical services and treatments. You can also choose to upgrade to a more comprehensive plan at a discounted rate, giving you added peace of mind and support in taking care of your health.
Wellbeing matters at AX Group. We support our team members in staying active and balanced through a range of wellbeing benefits. Employees enjoy complimentary access to the hotel gym at AX Sunny Coast Resort & Spa, use of the gym facilities at our Head Office, an €80 annual refund on gym memberships, and exclusive discounts at selected gyms across Malta. Team members can also benefit from special rates on holistic wellness services at V Spa. Together, these benefits are designed to support a healthy, balanced lifestyle alongside your career.
Planning for important life milestones? Through our partnership with Bank of Valletta (BOV), AX Group team members can benefit from preferential banking terms, including favourable interest rates and reduced processing fees on selected services. It’s one of the ways we support our people in planning for the future and managing important financial decisions with greater confidence
Great teams grow through great people. Through our Refer a Friend programme, AX Group employees can recommend talented candidates for open roles across the Group. When your referral joins the team and successfully completes their probation, you’ll receive a one‑time referral bonus as our way of saying thank you.
Developing your career is part of what it means to work at AX Group. Through AX Academy, our people have access to professional training, development programmes and learning opportunities designed to help them build new skills and grow with confidence. Whether you're starting your career through an internship or taking the next step in your profession, we invest in continuous learning across every stage of your journey.
From practical, job specific training to leadership development and ongoing learning, AX Academy supports employees in reaching their potential while building rewarding long term careers in Malta. Because when our people grow, so does our business.
As part of AX Group, our hotels are yours to enjoy. Employees benefit from exclusive accommodation rates across our award‑winning properties, making it easier to plan a staycation or share a memorable getaway with friends and family. It’s our way of letting you experience the hospitality we’re proud to deliver every day.
Every AX team member receives an Employee Card, giving access to exclusive discounts and offers across AX brands and our partner network. From professional services and retail to leisure experiences and more, it’s one of the ways we support our people beyond work and help make everyday life a little easier.
Birthdays are meant to be celebrated. Every year, AX employees receive a special birthday voucher to enjoy at one of our restaurants. From Michelin‑starred dining at Under Grain to bold flavours at TemptAsian or a relaxed meal at Cheeky Monkey, it’s our way of celebrating you and encouraging you to enjoy the dining experiences we’re proud to create – with friends or family.
We know life doesn’t pause for work. Where roles allow, AX Group offers flexible working arrangements to help our people balance their professional and personal commitments. Whether it’s family responsibilities, appointments or everyday errands, flexitime is designed to give you greater control over your time while continuing to contribute and grow at work.
UNIT
AX Development
At AX Group, we strongly believe that a career with us is a journey of learning, challenges, and rewards.
